Nov. 2019 Board of Directors Meeting

BOARD OF DIRECTORS MEETING MINUTES

 A special meeting of the Board of Directors of Family Motor Coaching, Inc. was held on Wednesday, October 30, 2019, via teleconference. The National President and Secretary were both present. National President Jon Walker called the meeting to order at 11:01 a.m. EDT.

Members present:
 Jon Walker National President
Rett Porter National Senior Vice President
Kathie Balogh National Secretary
John Reynolds National Treasurer
Betty Duncan Board Member
Jamie Erickson Board Member
 Bill Mallory Board Member
Gary Milner Board Member
Don Schleuse Board Member
 John Traphagen Board Member
Joe Wright Board Member

Members not present:
 Lon Cross Board Member
Les Naylor Board Member
George Schremp Board Member
 Charlie Adcock Immediate Past National President (non-voting member)
Invited Guests: Steve Pickens Convention Committee Chairman
Connie Pool Past National President

Staff present:
Jason Gabbard IT Director
 Penny Gortemiller Director of Chapter Services & Governance
Pamela Kay Director of Communications, Publishing
Chris Smith Chief Executive Officer
Doug Uhlenbrock Director of Events

John Reynolds moved to waive the 2-day meeting notice. The motion was seconded and carried.

President Jon Walker reported that the purpose of this meeting was to discuss recent developments concerning contract negotiations to stage the association’s 102nd International Convention & RV Expo at the New York State Fairgrounds in Syracuse, New York, July 29 through August 1, 2020.

Teleconference Rett Porter moved to withdraw from contract negotiations to hold FMCA’s summer International Convention at the New York State Fairgrounds in Syracuse, New York, July 29 through August 1, 2020, due to an unsigned final contract and projected over expenditures; and to immediately charge the Convention Committee to select an alternate location. The motion was seconded.

 Jon Walker called on Rett Porter to present an overview of these developments to the Board of Directors. It was reported that during negotiations, fairgrounds staff missed two deadlines over several months to submit a signed contract for the venue. It was stated that FMCA cannot wait any longer and must move forward with event planning. It was also reported that a detailed review of the Syracuse convention budget was projecting a significant financial loss in addition to the loss that was sustained after the Minot, North Dakota, convention. It was noted that venues that have the potential to make a profit should be selected. It was also noted that the only prepaid convention expense for Syracuse was for entertainment, and there are no other contractual obligations.

It was noted that board member Don Schleuse joined the meeting.

 Discussion was held regarding possible alternate locations that included Lincoln, Nebraska; Sedalia, Missouri; Hutchinson, Kansas; Tulsa, Oklahoma; and Gillette, Wyoming. It was stated that the Northeast Area may still be the host area for this convention.

A roll call vote was taken:

Kathie Balogh voted yes
Betty Duncan voted yes
Bill Mallory voted yes
Jamie Erickson voted yes
Gary Milner voted yes
Rett Porter voted yes
John Reynolds voted yes
Don Schleuse abstained
John Traphagen voted yes
Joe Wright voted yes

The motion carried with 9 votes “for” and one abstention. The meeting was adjourned at 11:35 a.m.

 Kathie Balogh                                                     Jon Walker
National Secretary                                               National President